Starting in early October 2011, you will start to notice some changes to our websites. With the launch of our new software, ASI^® SMARTBOOKS, we are adding significant content and capabilities for you.

We plan on starting by changing the look and feel of www.asicomp.com to match our new software ASI^® SMARTBOOKS. This change will help us deliver better information to our prospective customers.

Soon after our public website changes, we will be rolling out a new private website (the one you log into) for those firms that have converted to ASI^® SMARTBOOKS.

All the information you currently rely on will remain in place where you currently can find it. We are taking this opportunity to expand our ability to deliver to you information about the new products and services we will be rolling out.

We are very eager to deliver these exciting new capabilities to you and know you will be pleased with our results.

This FAQ article is in two parts. This week we will examine the basics of how graphics work. Next week we will focus on how to setup resources and masters within your ProfitMaker program. The complete description is available online here.

Graphics Tab Overview

The Graphic Tab screen in the order entry program contains a drive/path/filename location of order documents, e-mail attachments, an order artwork graphics file and, for each line item, up to 3 different artwork graphics files. Any of these files may be viewed using the View button.

1. Order Documents: Rather than storing paperwork in a file, you can store them electronically. This allows your staff to share information more efficiently. This may include graphic files, scanned documents (for example, original written order by salesperson), email correspondence, etc.
2. E-mail attachments: Allows you to attach files/documents to be e-mailed relating to the order for the customer acknowledgment or vendor purchase order. This may include graphic files, scanned documents, etc.
3. Order Artwork Graphic: The artwork graphic associated with the order.
4. Item Artwork Graphics: The artwork graphic associated with a specific line item.

Note: When you repeat an order that has order documents, the order entry screens will ask if you want to repeat the order documents. If there were artwork graphics or line items for the previous order, then those graphics will be on the new order.

Order Documents (Electronic Document Imaging)

These order documents are stored in a folder named ORD followed by the order number. The first time you store a file to an order, an order folder will be created for that order . These order folders are stored in a subdirectory of the Order Documents Path you have setup through Order Documents Path Maintenance. The file path location is listed at the top of Order Entry's Order Documents window.

Order Documents Path Maintenance

These steps need to be completed before utilizing the Order Documents in Order Entry.

An order document path must be setup through the Order Documents Path Maintenance. This maintenance option is used to setup the folder location for the order document folders that are created when you add a file(s) to an order (Order Documents Path).

• Graphic Menu: Customers-Templates-Order Documents Paths
• Tree View Menu: Master/Codes-Maintenance-Quotes/Orders/Billing-Order Documents Path

At least one order documents path must be setup before files (order documents) may be added to an order.

You may need to add a new document path record if one doesn't exist. These fields are available:

• Begin Order # and End Ord # define the beginning and ending numbers assigned to this path/folder location. If only one location is being added, then the range would be 1 through 99999999. Additional order number ranges may be added at a later time.
• Documents Path is the path (drive/folder) location where order document folders should be created and order documents stored. This path does not have to exist prior to assigning it to a range of order numbers. It may be created when adding the documents path.

Note: Be sure this is a network drive that is commonly mapped for all users that will access this path. It is important that you include this directory in your daily backup.

If your order documents path is F:\ORDDOC, and you add order documents for order number 1000, the files added would automatically be added to the folder F:\ORDDOC\ORD1000.

If no drive is specified and the path is just entered as ORDDOC, then the program creates ORDDOC as a sub-directory of your program directory, and so would typically create your order folders in F:\ASICS\ASIPM\ORDDOC.

The Order Documents Path(s) set up through this maintenance option allows you to setup a different directory for certain ranges of order numbers. This may be useful if in the future the initial order folder directory gets too large and you wish to start storing documents in a different directory.

This article is the first of two parts. See your ProfitShield email next week for Part 2.

In honor of you, our valued customers, ASI Computer Systems would like to thank you by offering 20% off all ProfitMaker upgrades purchased in October!

Yes, you read that right. We are offering a substantial discount on all upgrades to ProfitMaker. This includes features, services, and capabilities like:

A zip code table can be set up with an individual zip code number or range of zip code numbers with the appropriate tax code indicated, to be used in Fulfillment and Regular order entry. Since sales tax is generally based on the ship to location, a window will pop-up showing the sales tax code from the customer master and the sales tax code based on the ship to zip code. This allows you to select the tax code to use on the order. If a table is not set up, the operator will have to manually enter the tax code for each ship to location that does not exist as a customer master.

You can find the Zip Code Table here:

• Graphics Menu: Customer - Templates - Zip Code Table
• Treeview Menu: Masters/Codes - Maintenance - Zip Code Table

A Zip Code Range allows you to enter the beginning zip code and an ending zip code. All the zip code numbers between those two will be included.

Each Zip Code or Zip Code Range can be assigned a tax code or tax codes. A lookup is provided when selecting tax codes.

Tip: Use a zip code table to control tax code selections when importing orders using the "e-Commerce Import Fulfillment Order Special".

eCommerce Gold Service Pack 6.40.01 is now available.

Click here to download this service pack.

You MUST be on version 6.40.00 or higher before installing this service pack and your account with ASICS must be current.

Details about what is in this service pack can be found here.