Issue #128, June 5, 2012
||News Stories |
Upgrades - Does Your Shipping Box You In?
ASI SmartBooks - Treat Credit Cards as Bank Accounts When Reconciling
ProfitMaker Tip - Vendor Online Ordering
Does Your Shipping Box You In?|
By Bobbi Feist
Link ProfitMaker with your shipping system and:
- Import UPS & FEDEX Tracking Numbers
- View order status details
- Stop rekeying addresses
- Reduce errors
- Automate markups
- Import page info
- ...and more!
For more information contact:
Special Discount only available if order is received on or before 6/28/2012
Treat Credit Cards as Bank Accounts When Reconciling|
By Donna Brown
ASI SmartBooks allows you to reconcile credit cards in the same manner as bank accounts
with some minor differences. Reconciling should be done when the credit card statement is
received. This is a separate procedure from recording the amount owed to the credit card
company based on the statement balance.
- Make sure the
beginning and ending balances for the credit card statement are entered
as negative amounts in the reconciliation screen. A negative amount is
used to represent the amount owed on the credit card statement. This is
different than the balances entered for a bank account which is not owed,
but instead available for use.
- Charges on the credit
card statement that have been recorded in Bills-Pay will appear under the
checks expander. Each of these charges will have a check number assigned,
although, when reconciling credit cards, these numbers are arbitrary, and are
not associated with any information on the credit card statement. Use the
Date, Name, Pay to Name, and Amount information to determine the correct
charges to mark as cleared.
- The payments credited
to the credit card for this statement (those already appearing on the
statement) should appear under the ledger entries expander.
- Additional charges
showing on the statement (not associated with an order) can be also entered
under the ledger entries expander.
Once the credit card statement has been reconciled, determine how much of the
balance is going to be paid through the bank account, enter this amount as a
bill new transaction and apply that amount to the ledger account associated
with this credit card.
Keep these differences in mind when reconciling credit cards in ASI SmartBooks.
Make sure to keep the process of reconciling the statement and the process of
recording the amount of the credit card payment separate. This will help keep
both processes cleaner and easier to understand.
Vendor Online Ordering|
By Lisa Zubak
ProfitMaker's order entry has an integrated online ordering system with select
suppliers. This feature allows a distributor's operators to enter their purchase
orders directly on the supplier's web site and have that information populate back
into their ProfitMaker orders.
This feature helps both suppliers and distributors become more efficient:
- Fewer steps to do order entry
- Fewer steps processing orders
- Faster turn-arounds
- Fewer entry errors
Distributors, new supplier web sites are continually being added so review the
list of available suppliers in this feature often. To learn more about Vendor
Online Ordering and how it can improve your order entry process, click
Suppliers, send us an email at
and we can guide you through the process of getting your firm setup as a Select
Vendor in ProfitMaker's Vendor Online Ordering feature.