ASI SmartBooks allows you to reconcile credit cards in the same manner as bank accounts with some minor differences. Reconciling should be done when the credit card statement is received. This is a separate procedure from recording the amount owed to the credit card company based on the statement balance.

• Make sure the beginning and ending balances for the credit card statement are entered as negative amounts in the reconciliation screen. A negative amount is used to represent the amount owed on the credit card statement. This is different than the balances entered for a bank account which is not owed, but instead available for use.






• Charges on the credit card statement that have been recorded in Bills-Pay will appear under the checks expander. Each of these charges will have a check number assigned, although, when reconciling credit cards, these numbers are arbitrary, and are not associated with any information on the credit card statement. Use the Date, Name, Pay to Name, and Amount information to determine the correct charges to mark as cleared.













• The payments credited to the credit card for this statement (those already appearing on the statement) should appear under the ledger entries expander.











• Additional charges showing on the statement (not associated with an order) can be also entered under the ledger entries expander.

Once the credit card statement has been reconciled, determine how much of the balance is going to be paid through the bank account, enter this amount as a bill new transaction and apply that amount to the ledger account associated with this credit card.

Keep these differences in mind when reconciling credit cards in ASI SmartBooks. Make sure to keep the process of reconciling the statement and the process of recording the amount of the credit card payment separate. This will help keep both processes cleaner and easier to understand.

ProfitMaker's order entry has an integrated online ordering system with select suppliers. This feature allows a distributor's operators to enter their purchase orders directly on the supplier's web site and have that information populate back into their ProfitMaker orders.

This feature helps both suppliers and distributors become more efficient:

• Fewer steps to do order entry
• Fewer steps processing orders
• Faster turn-arounds
• Fewer entry errors

Distributors, new supplier web sites are continually being added so review the list of available suppliers in this feature often. To learn more about Vendor Online Ordering and how it can improve your order entry process, click here.

Suppliers, send us an email at supplierintegration@asicomp.com and we can guide you through the process of getting your firm setup as a Select Vendor in ProfitMaker's Vendor Online Ordering feature.