|By Mark Bloom |
Do you ever get tired of pressing the "delete" key in your email inbox? Has the number of emails you've gotten each day become overwhelming? Do you have trouble finding the emails that require your action and attention because they are lost amongst many others?
There are several ways to control all those extra emails!
Use Spam Filtering Software
Use spam-filters on your email inbox. There are a number of different filters out there these days for Microsoft Outlook, Outlook Express, Eudora, Mozilla Thunderbird. Just a few include spamMatters, SpamAssasin, Spam Bully or check out a great in-depth look at some of the best filters around here.
Take advantage of the Junk E-mail Filter in Microsoft Office Outlook 2007 Office Outlook 2007 helps to mitigate the problem of spam by providing the Junk E-mail Filter, which automatically evaluates incoming messages and sends those identified as spam to the Junk E-mail folder.
Manage Your Email Inbox
If you’ve identified some spam, adding it to your ‘blocked sender’s list’ is always a good idea. As long as your email client is doing its job, it ensures you won’t recieve any more mail from that source.
Use Care Giving Out Your Email Address
Stay "off the grid" if possible. The less your email address is used handed out to strangers, the less likely that address will be spammed.
Have Several Email Addresses
Do you maintain your own email accounts? If you do, you likely have unlimited or a very high number of email accounts available to you and can do something very smart to help handle all those other emails.
Keep your personal email, firstname.lastname@example.org, just for clientele, friends and family. You likely have to change it now that all the services have that address.
Next, create an email account for each (and you choose just how deep into this you want to get) type of sender that you want to hear from.
I'm working on mine now:
- email@example.com is the address where my vendors can talk to me.
- firstname.lastname@example.org is the email where my customers reach me.
- email@example.com is where I let my daughter and parents know they gets top priority.
- firstname.lastname@example.org is what I used to signup at various web sites that require an email address that I never plan on ever looking at again.
Set up your email program to download each of these addresses into the folders that you have created for each.
One of the beauties of this system is that you can use the technology to prioritize your emails for you. If you structure things this way, you can keep your personal email very clean, and with only what you want coming in.
Don't forget, once you've notified clientele, friends and family that you have changed the address, delete it.
Make sure you resubscribe to the services/suppliers you want to receive at the new, supplier address.